COMBAT VETERANS MOTORCYCLE ASSOCIATION CVMA CHAPTER 17-1, MAINE (2006)
CERTIFIED CHAPTER OF COMBAT VETERANS MOTORCYCLE ASSOCIATION (2001)
BYLAWS FOR MAINE CVMA CHAPTER 17-1

 

ARTICLE I

General:

 

Section 1(a)

 

a. The name of this Chapter hereto and after shall be known as                                                    

    COMBAT VETARANS MOTORCYCLE ASSOCIATION, MAINE CHAPTER 17-1 (CVMA 17-1)

    (Awarded its Certificate on November 12, 2006 by Combat Veterans Motorcycle Association

    National BOD) hereafter known as the CVMA.


b. The principal address for Chapter 17-1 is: 21 Gina Street, Lewiston, ME 04240 USA

 

c. Upon a vote of the state BOD, the principal address may be changed. Membership must be notified of such change.

 

d. CVMA Chapter 17-1 may conduct business at any location selected by the 17-1 BOD.

 

Section 1(b)

 

Internal Revenue Code, Section 501(c) (19) Purposes: Maine Chapter 17-1 is organized exclusively for charitable, religious, educational and/or scientific purposes as specified in Section 501(c) (19) of the internal revenue Code, including, for such purposes, the making of distributions to organizations under section 501(c) (19) of the Internal Revenue Code.

Section 2

The Emblem/Logo used by the Combat Veterans Motorcycle Association (CVMA) is the sole property of the CVMA. The CVMA Patch and Logo cannot be reproduced without license from the National BOD. Members who resign or experience termination shall return the CVMA patch to a chapter officer as soon as possible. All patches shall be retrieved by a Full Member of CVMA. The Emblem of the Combat Veterans Motorcycle Association is in the shape of a skull encompassed by the following colors. The incorporated colors are Red, representing the blood that has been shed on the battlefield. The Military Gold, representing the many ethnic backgrounds of all nations. Black representing the heavy hearts possessed for all those who gave their lives and for those that are considered missing in action or prisoners of war. The Skull and Ace of Spades represents the death that war leaves in its wake.

 

 

Section 3:

All CVMA merchandise will be sold at cost, plus shipping and handling.

 


 

ARTICLE 2

 

Objectives:


General:

Combat Veterans Motorcycle Association protocol: The Combat Veterans Motorcycle Association is formed for the betterment of communication and camaraderie between other motorcycle associations, veterans organizations, and or motorcycle groups.


Section 1
To promote interest in various forms of motorcycle activity associated with Veterans.


Section 2
To create and maintain camaraderie among Combat Veterans from all Branches of Service and its allies.


Section 3
To support Veterans and Veterans Organizations.


Section 4
To raise awareness for the plight of POW’S, MIA’S and their families.


Section 5
To conduct Association functions and activities in a manner befitting the members of the Combat Veterans Motorcycle Association and as well as the association’s Auxiliary Members.


Section 6
To encourage a better understanding of motorcycle riders as a constructive sport among members of the public, press, and law enforcement agencies.

 

 

 

 

ARTICLE 3
Membership Requirements


Section 1

 
Full Members:


a. Should attend at least one MEETING  a year.


b. Must be a person of Good, Moral Character who is a “Combat” veteran of a foreign war.


c. The Only acceptable proof for membership to the Combat Veterans Motorcycle Association is a copy

     of the applicant's DD 214 or ERB, which must be surrendered to the BOD for Verification.

 

d.  Annual Dues-National dues shall be $20.00 dollars for full members and $10.00 for military support

members. Dues for CVMA members deployed in a war zone will be waived. Dues for all Members

will be due in June of each year. Dues for new members will cover the balance of the remainder of the

year. Dues for new members joining after January will be considered as paid in full for the balance of current 

year and the following year.  Chapter dues for chapter 17-1 are $10.00 dollars a year and will be due at the 

same time as National dues.


e. Motorcycle: CVMA Member must own and operate a motorcycle of 500cc or greater.


f. Member Resignation: Should a full member resign, they will be given a 5-day grace period to rescind their 

   resignation with no repercussions. After the 5-day grace period, a member will have to re-apply for
   membership as a new member and will require BOD approval.


g. Member becoming Infirm: Active members in Good Standing with the CVMA who become infirm, disabled or otherwise become unable to ride their motorcycles will be able to keep their patch and be retired as Members in Good Standing with the CVMA. Members should submit medical documentation and a minimum of one year as a Member. BOD approval is required.


h. Life Membership requirements: 3 years active in the CVMA, member should be in good standing
    for all three years, and have minimum participation of one sanctioned CVMA event per year, one being   

    a national conference. Cost for Life Membership is $200.00. If a Life Member quits for any reason or

    the member is removed from the CVMA  rolls for any reason, no refund will be made.


I. Life Member Annual Dues: Annual chapter dues for Life Members will be voluntarily $10.00 per year.


Section 2


Auxiliary Members:


a. Should be of Good, Moral Character. Good Moral Character is defined by the Chapter's BOD at the time of 

    Auxiliary Member Assessment. Should be a spouse, widow or widower or dependent of a Full Member who is

    in Good Standing with the CVMA . Auxiliary Members are governed by CVMA National Bi-Laws.

 

 

 


b. Shall support the efforts of all branches of the United States of Americas Armed forces and the Combat

    Veterans Motorcycle Association.

 

c. Shall Not  have a vote in CVMA business.

 
d. Is not eligible to hold a position on the Board of Directors.

 
e. Annual dues for the CVMA Auxiliary Members is $10.00 per year and is payable to CVMA  

    National. .


SECTION 3


Support Members:

 
a. Should be of Good, Moral Character as defined by the Chapter's BOD at the time of 

    Member Assessment. Member should have served honorably in the Armed Services of the United

    States.


b. Should own and operate a motorcycle of 500cc or greater.

 
c. Should read and abide by all CVMA By- laws applicable to Support Members.

 

d.  Should Not  have a vote in CVMA business.


e. Is not eligible to hold a position on the Board of Directors.

 

f. Maximum number of Support Members should not exceed 10 % of total state CVMA 17-1 Full

   Member membership.


g. Only one (1) Support Member can be vouched on per year by an individual CVMA Full Member.


h. Support Members are required to submit their application with proof of military service through a

    Full Member of the CVMA 17-1 who has held a membership for not less than one year. Support

    Members are required to have either ridden a minimum of 3,000 miles with their sponsor,

    attended three (3) CVMA events, or be known by their sponsor for a minimum six (6) months. A Full

    Member submitting an application for a Support Member shall verify that the sponsored Support

    Member meets or exceeds the membership criteria described herein.


I. Annual dues for a CVMA Support Member is $10.00.

 

j. With payment of the annual dues, a CVMA Support Identification Card will be issued.


k. Support members in good standing may purchase and wear any and all CVMA Support Member

    CVMA merchandise.

 

 


Section 4


Each Member should attend a minimum of at least one (1) meeting and one (1) event/ride hosted by the CVMA a year. This can also be an event in any member state if prior approval is obtained by the state representative from the governing body of the CVMA National.

 

Section 5

 

All Members should conduct themselves in a manner that is not an embarrassment to themselves, the CVMA, or the United States of America. Undesirable conduct is as determined by the CVMA 17-1 BOD. The CVMA 17-1 BOD maintains complete and sole authority to take disciplinary action to include a recommendation to the State Representative for Member termination.

 

Section 6

 

All Members should possess a valid motorcycle driver’s license endorsed by their state, as well as,
Proof of Insurance for the Member's motorcycle.

 

Section 7

 

MISCONDUCT: In the event of misconduct by any member, under the By-laws of the Combat Veterans Motorcycle Association National, or the By-laws of CVMA Chapter 17-1, the Chapter 17-1 Board of Directors possesses the right to recommend to revoke that Member’s membership. Misconduct is defined as failure to abide by the by-laws of the Combat Veterans Motorcycle Association, and any organization that the Combat Veterans Motorcycle Association supports, as determined solely by the CVMA 17-1 BOD.

 

 

 


ARTICLE 4

Membership Dues

 

Section 1
Membership dues should be at such a rate, schedule or formula as may from time to time be prescribed by the governing body of the association and approved by the general membership.

 

Section 2
The governing body of the association should determine deadlines for payment of renewal membership dues.

 

Section 3

Annual Dues-National dues will be $20.00 dollars for Full Members and $10.00 for Military Support

Members. Dues for CVMA Members deployed in a war zone will be waived. Dues for all Members

will be due by June 1 of each year. Dues for new members will cover the balance of the remainder of the year. Dues for new members joining after January 1 will be considered as paid in full for the balance of current year and the following year. Chapter dues for chapter 17-1 is $10.00 dollars a year and will be due on January 1st of each year.

 

 


Section 4
Charter members will not be required to pay annual dues and may wear the “45 patch” designating that status.

 

Section 5

At the time of issuance to a Full Member, the cost for the primary CVMA back patch shall be $60.00 in total. This Member cost represents (1) the $50.00 dollar cost for the back patch, (2) the $5.00 cost for the CVMA 17-1 front vest patch and, (3) a $5.00 cost for a “Welcome Packet” in which multiple CVMA materials to include a complete set of By-Laws, CVMA 17-1 Life Insurance application, Protocol 1 document rider safety documents, Membership List documents and any other material as seen appropriate by the CVMA 17-1 BOD.

 


ARTICLE 5
Chapter Officers


Section 1


a. Chapter officers should be Commander, Executive Officer (XO), Treasurer, Secretary, and Sgt.

    at Arms. (The offices of treasurer and secretary may be held by one person and count as one

    vote.)


b. The powers and obligations of chapter officers should be commensurate with the powers and

    obligation of national officers as outlined in the National By-laws with respect to Chapter

    business.


c. Commander will preside over all meetings of Chapter 17-1, serve as chairperson of the Board

    of Directors (hereafter known as the BOD), act as Executive Officer of all committees, issue

    the call for regular and special BOD meetings, schedule regular elections and assure they are

    held in accordance with Chapter 17-1 bylaws, and carry out the directives of the BOD.

    Treasurer and Secretary are accountable to the commander.


d. Executive Officer (XO) will perform all duties of the commander in his or her absence.


e. Treasurer will collect dues and other forms of income due to Chapter 17-1, maintain the

    accounting books, make payments from Chapter 17-1 funds when so ordered by the

    membership or in emergencies by the BOD, sign all association checks, and make regular

    reports of Chapter 17-1financial status to the BOD, State Rep, and the general membership.


f. Secretary should keep minutes of all BOD and General Membership Meetings, and assume all

    duties of that office: newsletters, notifications to membership, update web page. etc.


g. Sgt of Arms will maintain order as directed by the Commander or XO during chapter

    meetings, check ID cards prior to start of meetings, and maintain a sign-in rooster.

 


h. Public Relations Officer will maintain a file and have it ready to present at each meeting and

    all chapter functions. He or she will be in charge of all chapter publicity in conjunction with

    and approved by Chapter Commander or Executive Officer. The position of a Public Relations  

    Officer was affirmatively approved by the Full Membership on September 22, 2012. This position

    will serve as a Chapter 17-1 BOD Member.


i. Chapter Historian will keep a historical record of all chapter functions and important historical

    facts.


j. Board of Directors: the BOD for Chapter 17-1 is responsible for the control of business,

    property and affairs of the chapter, should be a maximum of seven members, and should consist of

    the following: The Commander, Executive Officer, Treasurer, Secretary, Sgt. At Arms,

    immediate Past Commander, and one voted Director from full membership. (In the event the

    Secretary and Treasurer positions are held by one person then an additional director should be 

    voted upon to hold the office of director.)


k. Committees may be formed as needed to research, plan reports, and/or otherwise conduct

    matters on behalf of the chapter membership to further the purpose of CVMA. The BOD may

    appoint or accept volunteers to said committees. The chairperson should be elected by that

    committee or designated by the Commander.

 

l.  Senior Ride Captain/ Safety Officer will be appointed by the BOD.  Responsibilities include ensuring

    rider safety, motorcycle safety, and communicating routes and emergency procedures  to all riders.


m. State Representatives are elected to a three year term by the state full membership and is over chapter

    commanders.

 

n. State Representative responsibilities include carrying out the National By-laws and watching over their

    states membership. State Representatives can dismiss or discipline unruly members with National

    Board Approval.

 

 

ARTICLE 6

Elections & Terms

 

 

Section 1

 

a. Elections will be held during the general meeting in November on odd numbered years. Newly

    elected officers will take office in January following the election.

 

b. Nominations for officers should be submitted by the September Meeting. Consecutive terms are  

    permitted for all offices.

 

 

Section 2


Terms of Office:

 

a. Commander                         2 years

b. Executive Officer               2 years

c. Secretary                              2 years
d. Treasurer                              2 years
e. Sgt At Arms                          2 years
f.  Directors                             2 years

g. State Representative           3 years
 

 

SECTION 4


Members nominated for office should be Members in Good Standing for one (1) year prior to

nomination.


Section 5


Should an elected officer leave office for any reason the BOD will appoint a replacement to fulfill the term of office until the next election.

 

 

 


ARTICLE 7


Meetings:


SECTION 1


a. Roberts Rules of Order should govern the conduct of all meetings.


b. Regular business meetings should be held on the third Saturday of the month. The time, location,

    and sometimes the date should be voted on before the close of the previous month's meeting.


c. The Annual Meeting Chapter 17-1 will be held in the month of November. Its date, time, and

    location will be submitted to the BOD by the social committee no later than the September

    meeting.


d. Special Meetings may be called from time to time by any member of the BOD when an

    emergency or other immediate business dictates. An attempt to notify all members should be

    carried out at the direction of the Commander or the BOD.

 

 


e. All full members in good standing should have the right to vote on any and all business brought

    before the chapter. The presence of eight members in good standing should constitute a quorum.

    A 2/3 majority on any matter should control. In the absence of a quorum, no business that

    constitutes a vote can be conducted and all business will be continued until the next scheduled

    meeting or a special meeting with advance notice to the membership given.

 

 

ARTICLE 8
Charities and Special Functions

 

 

Section 1

 

a. Participation in all charities, special functions, and fund raisers will be approved by the BOD

    then voted on by the membership.


b. All expenses accrued for hosting a charity or fund raiser will be obtained from event earnings.

 

c. Up to 30% of monies raised can go to the treasury of Chapter 17-1 to keep the Chapter solvent with 70% going to the charity. If the BOD decides that it does not need 30% of the funds raised to keep the Chapter solvent, the BOD can recommend anything from 70% to 100% of money raised to be given to the charity. This will be decided by a vote of the General Membership of   CVMA Chapter 17-1.

 

 

DISSOLUTION If for any reason the Combat Veterans Motorcycle Association Chapter 17-1, Maine resolves or disbands, all remaining funds of the Chapter shall go to the Beals House at the Togus, VA Hospital.

 

BY-LAW AMENDMENTS BY FULL MEMBERSHIP VOTE

 

Original By-Laws were voted on and approved on the 17th day of June 2007.

 

Article 8 was amended on October 13, 2012  by a majority vote to have the official, primary Chapter Charity to be any Veteran and/or Veteran organization that provides direct support and assistance to needy Veterans of all branches of service.

 

On Sept 21, 2008,  by a majority vote of the General Membership, it was passed to keep two thousand five hundred ($2,500.00) in the CVMA financial account for 17-1 operating expenses.

 

 Article 6 was amended on April 19, 2009 by a majority vote of the membership.

 

Article 1, Section 2 was amended by a majority vote of the full Membership on November 21, 2010.

 

Article 8, Paragraph “C”  was amended by a majority vote of the full Membership on November 21, 2010.

 

Article 3, Section 1, (d) and Article 4, Section 3 were amended in accordance with the National's Membership meeting in June, 2010.

 

 

CVMA 17-1 Board of Directors ratified By-laws and recommended By-laws for approval by the full Membership on January 8, 2011.

 

BY-LAWS APPROVAL: By vote of the Full Membership at it's meeting on: January 16, 2011.

 

BY-LAWS RE-APPROVED: The words “shall” and “must” were replaced with the word “should” as directed by CVMA National. Section 2 Paragraphs (a) and (e) concerning Auxiliary Members was change to reflect Auxiliary Members paying dues and being governed by CVMA National. Chapter 17-1 By-Laws were approved at the regularly scheduled meeting on August 20, 2011.

 

ARTICLE 8, SECTION 1, PARAGRAPH “C”:  Revised by the Membership October 22, 2011.

 

Article 5, Section 1, Paragraph (a): The position of a Public Relations Officer was affirmatively approved by the Full Membership on September 22, 2012. This position will serve as a Chapter 17-1 BOD Member.

 

Article 4, Section 5: Was added to the By-Laws on October 13, 2012 to read as follows: At the time of issuance to a Full Member, the cost for the primary CVMA National Back Patch shall be $55.00, in total. This Member cost represents (1) the $45.00 dollar cost for the back patch, (2) the $5.00 cost for the CVMA 17-1 front vest patch and, (3) a $5.00 cost for a “Welcome Packet” in which multiple CVMA materials to include a complete set of By-Laws, CVMA 17-1 Life Insurance application, Protocol 1 document rider safety documents, Membership List documents and any other material as seen appropriate by the CVMA 17-1 BOD.

 

Article 4, Section 5: Was amended on January 18, 2014 to read as follows due to the cost of back patches being raised by NBOD from $45 to $50: At the time of issuance to a Full Member, the cost for the primary CVMA National Back Patch shall be $60.00, in total. This Member cost represents (1) the $50.00 dollar cost for the back patch, (2) the $5.00 cost for the CVMA 17-1 front vest patch and, (3) a $5.00 cost for a “Welcome Packet” in which multiple CVMA materials to include a complete set of By-Laws, CVMA 17-1 Life Insurance application, Protocol 1 document rider safety documents, Membership List documents and any other material as seen appropriate by the CVMA 17-1 BOD.

 

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